Last Updated: November 2, 2025
Welcome to PayrollBase.in (“we,” “our,” “us”). We are a human resource and payroll management company committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal information when you use our website https://www.payrollbase.in or any of our HR, payroll, or related digital services (collectively, the “Services”).
By using our Site or Services, you agree to this Privacy Policy.
1. Information We Collect
We collect information to provide efficient HR and payroll services, comply with legal obligations, and improve user experience.
A. Personal Information
We may collect the following information from employers, employees, and users:
- Full name
- Contact details (email address, phone number, address)
- Company name and designation
- Government-issued IDs (e.g., PAN, Aadhaar, GSTIN — only if required for payroll processing)
- Employment and payroll-related details (salary, attendance, leave records, bank details, etc.)
- Login credentials (if applicable)
- Any information voluntarily provided while contacting support or filling forms
B. Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and device information
- Browser type and version
- Pages visited, date/time of visit, and time spent
- Referring and exit pages
- Cookies and similar tracking technologies
2. How We Use Your Information
We use the collected information to:
- Provide, operate, and manage HR and payroll services
- Maintain accurate employee and company records
- Generate payrolls, salary slips, tax filings, and compliance documents
- Communicate with you regarding service updates or support
- Improve website performance and user experience
- Send newsletters or promotional materials (only if you’ve opted in)
- Comply with legal, accounting, and regulatory requirements
3. Lawful Basis for Processing
We process your personal data under one or more of the following bases:
- Consent: When you voluntarily provide information.
- Contractual necessity: To provide services agreed upon with your organization.
- Legal obligation: To comply with Indian tax, employment, or data regulations.
- Legitimate interest: For business operations, analytics, and service improvements.
4. Sharing and Disclosure of Information
We value your privacy and do not sell or rent your data.
We may share data only with:
- Authorized HR or payroll administrators of your organization
- Service providers assisting in hosting, data management, analytics, or customer support
- Legal or government authorities, if required by applicable law
- In case of merger or acquisition, with new business owners under confidentiality agreements
All partners and vendors are required to follow strict confidentiality and data protection practices.
5. Data Security
We use appropriate administrative, technical, and organizational safeguards to protect your personal data, including:
- Secure SSL encryption
- Role-based access controls
- Regular system audits and data backups
- Limited access to authorized personnel only
While we take all necessary precautions, no system is completely secure. We cannot guarantee absolute protection against unauthorized access.
6. Data Retention
We retain personal data only for as long as necessary:
- To provide services and maintain business records
- To meet legal, tax, and compliance requirements
- Or until you request deletion (where applicable)
When data is no longer needed, it is securely deleted or anonymized.
7. Your Rights
Under applicable data protection laws (including India’s DPDP Act, 2023), you have the right to:
- Access your personal data
- Correct or update inaccurate information
- Withdraw consent for processing
- Request deletion of your personal data (where legally permissible)
- Lodge a complaint with the Data Protection Board (for Indian residents)
To exercise these rights, please email us at payrollbase23@gmail.com
8. Use of Cookies
We use cookies to:
- Improve functionality and navigation
- Analyze site performance and usage patterns
- Remember user preferences
You can disable cookies through your browser settings. However, this may affect certain functionalities of the website.
9. Third-Party Links
Our website may contain links to external websites or services.
We are not responsible for their privacy practices or content. Please review their privacy policies before providing any personal data.
10. Children’s Privacy
PayrollBase.in does not knowingly collect data from individuals under 18 years of age. If you believe we may have collected such information, please contact us immediately for deletion.
11. Updates to This Policy
We may update this Privacy Policy periodically to reflect legal, operational, or technological changes. The latest version will always be available at https://www.payrollbase.in/privacy-policy with the updated effective date.
12. Contact Us
If you have questions, concerns, or complaints regarding this Privacy Policy or our data handling practices, please contact us at:
📧 support@payrollbase.in
🌐 https://www.payrollbase.in
🏢 Payrollbase Pvt. Ltd.